OBJECTIVE

The Executive Assistant (EA) will provide high-level administrative support to the National Project Coordinator of the Nigeria Climate Adaptation Erosion and Watershed Project (NEWMAP-EIB). The EA will ensure the efficient operation of the office and contribute to the effective management of the project.

KEY RESPONSIBILITIES:

 ADMINISTRATIVE SUPPORT

1. Office Management:
2. Maintain the NPC’s calendar, schedule meetings, appointments, and travel arrangements.
3. Manages the NPC’s incoming and outgoing communications, including emails, phone calls, and correspondence.

• Organize and maintain incoming and outgoing mails and files, records, and documentation into the NPC office.

1. Meeting Coordination:
2. In collaboration with the Admin office, Prepare and distribute meeting agendas, minutes, and related documents.
3. Coordinate logistics for meetings, workshops, and conferences, including venue booking, catering, and travel arrangements.

• Follow up on action items from meetings to ensure timely completion.

      PROJECT SUPPORT

1.  Documentation:
2. Assist in the preparation, review, and dissemination of project reports, proposals, and presentations.
3. Ensure accurate and timely documentation of project activities and outcomes.

1.  Communication:
2. Facilitate internal and external communications coming from the NPC office, ensuring timely dissemination.
3. Draft, edit, and proofread project-related documents and communications.

1.  Coordination: On the instruction of the NPC:
2. Liaise with project team members, government agencies, partners, and other stakeholders to ensure effective project implementation.
3. Assist in the coordination of project activities and events, ensuring alignment with project timelines and objectives.

FINANCIAL AND PROCUREMENT SUPPORT

1.  Budget Management:
2. Assist in the preparation and monitoring of the project budget.
3. Process financial transactions, including expense reports, invoices, and reimbursements to the office of the NPC.

1.  Miscellaneous:
2. Perform other duties as assigned by the NPC to support the effective implementation of the project.